Multifamily Leasing Automation
Multifamily leasing workflows, built to work as one.
Most software solves a moment. NOVY carries the operation forward—from screening and verification through fees, lease generation, and signature.
The same data, rules, decisions, and record move with the workflow instead of being rebuilt between systems.
Screening & Identity
Screening shouldn't stop at the report.
Identity verification and screening are only useful if the result stays connected to what happens next.
NOVY carries verified identity, screening results, supporting documentation, and decision activity forward with the applicant record.
Where the process breaks
More work before screening starts
Teams move between logins, upload information from one system to another, and track documents separately from the application itself.
The record gets assembled by hand
Credit, criminal, eviction, identity, and supporting information can arrive independently, leaving someone responsible for reconciling the complete picture.
Follow-up leaves the workflow
Document requests, explanations, and decision communications can move into email or separate templates, separating the conversation from the underlying applicant record.
What changes in NOVY
One record, fewer handoffs
- Applicant info, verification, and results on one record
- Supporting documentation stays attached to the application
Identity earlier in the workflow
- Identity verification and liveness checks run up front
- Completed before downstream screening and decisioning
Results returned together
- Screening results returned into the applicant workflow
- No manual reconciliation across separate tools
Communication stays connected
- Document requests and decisions issued from the workflow
- Underlying record and supporting details retained
Verify once. Carry the record forward.
Income & Employment
Verification shouldn't stop at a document.
Confirming income is only useful if the verified information can continue into qualification, review, and decisioning.
NOVY carries source-connected income, calculations, supporting documents, and review outcomes forward without asking teams to reconstruct the result somewhere else.
Where the process breaks
Every applicant sends something different
Paystubs, screenshots, offer letters, bank records, and other documents arrive in different formats and require individual interpretation.
The team does the math
Base pay, overtime, tips, commissions, secondary employment, and other income sources can create manual calculations that vary from one review to another.
Employer callbacks introduce delay
When verification depends on another person responding, applications can remain open while teams wait for information.
What changes in NOVY
Verification closer to the source
- Applicants connect payroll or financial-account sources
- Reviewed from the underlying record, not just an image
More consistent calculation
- Rules-based calculation for supported income sources
- A consistent operating approach across reviews
Documents remain part of the workflow
- Manual documentation still supported, in the same workflow
- Uploads can be checked for tampering indicators
Less callback chasing
- Less dependence on employer callbacks
- More verification stays inside the active application
Verify the source. Carry the result forward.
Fee Transparency
Transparency shouldn't stop at marketing.
Fee transparency often stops at the website or listing. That only makes the charge visible at one moment in the renter journey.
NOVY carries the configured fee structure through the application and into the lease—connecting what the renter sees to what they ultimately sign.
Where the process breaks
The renter sees different numbers
Pricing can begin with advertised rent and accumulate additional required or optional charges later in the journey.
Teams decide which number is current
When websites, leasing systems, spreadsheets, and property records disagree, onsite teams are left reconciling the difference.
Historical context is difficult to reconstruct
When a renter, owner, or internal team asks what was presented previously, that information may be distributed across systems or no longer easy to retrieve.
What changes in NOVY
One governed fee library
- Configured property charges in one centralized structure
- No independent upkeep across disconnected records
Earlier pricing visibility
- Configured charges surfaced before later transaction steps
- The financial picture communicated earlier
Recorded presentation
- Retains what was presented and when
- A clearer record for later review
A portfolio operating model
- A repeatable structure configured across properties
- Less reliance on spreadsheets and local processes
What the renter sees carries through to what they sign.
Lease Automation
The lease shouldn't restart the workflow.
Applicant information, unit details, configured charges, property requirements, selections, and supporting documents already exist upstream.
NOVY carries approved information into lease generation and through signature instead of asking the team to rebuild the transaction at the finish line.
Where the process breaks
Copy, paste, and hope
A prior document becomes the starting point, creating opportunities for outdated names, terms, dates, or amounts to carry forward.
Addendums depend on memory
Property requirements, selected services, pets, parking, utilities, and jurisdiction-specific documents can create increasingly complex packet requirements.
Signing errors create another cycle
Missing fields, skipped sections, or inconsistent information can require the package to be corrected and sent again.
What changes in NOVY
Built from the application record
- Approved names, dates, units, and charges carry into the lease
- No manual re-entry of the same information
Rule-driven supporting documents
- Property and jurisdictional rules select the right forms
- Supporting addendums matched to the lease package
Guided signing
- Required fields and signatures in a structured flow
- Fewer incomplete packages and less rework
Visibility in one place
- Completed lease, documents, and signatures stay together
- Connected to the workflow record for later reference
Don't rebuild the transaction. Carry it into the lease.
Go from individual workflows to the operating model.
Bring the part of your leasing workflow you want to improve. We can walk through how NOVY connects applications, verification, screening, fee administration, lease generation, and the supporting record across your portfolio.